Agenda and Minutes

 PLEASE EMAIL (sewd@sewd.net) FOR A COPY OF THE FULL AGENDA PACKET

MEETING NOTICE

THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE

STOCKTON EAST WATER DISTRICT WILL BE HELD

AT 12:30 P.M., TUESDAY, NOVEMBER 5, 2024 AT THE

DISTRICT OFFICE, 6767 EAST MAIN STREET

STOCKTON, CALIFORNIA 95215

Assistance for the Disabled:  If you are disabled in any way and need accommodation to participate in the meeting,

please contact Administrative Staff at (209) 948-0333 at least 48-hours

in advance for assistance so the necessary arrangements can be made.

FOR CONTINUED CONVENIENCE STOCKTON EAST WATER DISTRICT

BOARD MEETINGS WILL BE AVAILABLE BY TELECONFERENCE.

Please call (347) 566-2741/Passcode: 300 937 522#

to be connected to the Regular Board Meeting, to begin at 12:30 p.m.

Agendas and minutes are located on our website at www.sewd.net.

AGENDA

A.        Pledge of Allegiance (Manager Hopkins) & Roll Call

B.        Consent Calendar (None)

C.        Public Comment (Non-Agenda Items)

D.        Scheduled Presentations and Agenda Items                                                         

1.      Minutes 10/29/24                                                                                                                                               

2.      Warrants

a.       Fund 70 – Administration Fund                                                        

b.      Fund 71 – Water Supply Fund                                                           

c.       Fund 89 – Fish Screen Improvements Fund                                      

d.      Fund 91 – Vehicle Fund                                                                     

e.       Fund 94 – Municipal & Industrial Fund                                            

f.        Payroll                                                                                              

g.      Summary                                                                                             

h.      Short Names/Acronym List                                                                

i.        SEWD Vehicles & Heavy Equipment                                                

3.      Stockton East Water District – Consider Approval of the Injury             

          and Illness Prevention Plan (IIPP)

4.      Stockton East Water District – Consider Approval of Professional       

          Services Agreement – Radio System Analysis and Proposed Budget

          Amendment Memo

5.      Stockton East Water District – Consider Approving Reorganization     

          And Reclassification Of Staff Memo

E.        Committee Reports  

 1.         Agriculture Operations Committee Meeting, 11/04/24                             

F.         Report of the General Manager

 1.         Water Supply Report 10/29/24                                                                                                                                                                                           

2.      Informational Items

a.       Land Values Plunge As Groundwater Law Dims Farm Projects      

          Ag Alert, 10/16/24

b.      RIP Los Vaqueros, Politico.com, 10/23/24                                     

3.      Report on General Manager Activities                

a.       Stockton East Water District Activities Update                                

4.      Stockton East Water District Engineering Update

G.      Director Reports

 1.      Ag Venture Days, 10/29/24

  2.     39th Annual San Joaquin Ag Hall of Fame, 10/29/24

   3.    Stockton East Water District – Louie Mendez Retirement

            Luncheon, 11/01/24

4.      Stockton East Water District and the Stanislaus County Board of

           Supervisors Meeting, 11/04/24

H.        Communications                                                                                         

1.      Tuolumne Utilities District New Melones Contract Letter, 10/22/24      

I.       Agenda Planning/Upcoming Events

1.      Municipal Operations Committee Meeting, 2:00 p.m., 11/06/24

2.      Greater Stockton Chamber of Commerce – Monthly Mixer – Networking Mixer at WorkNet, 5:00 p.m.,                      11/07/24

3.      District Holiday – Veteran’s Day, 11/11/24

J.         Closed Session

1.      CONFERENCE WITH LEGAL COUNSEL – Real Property Negotiations           Government Code 54956.8

2.      CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED

           LITIGATION Potential exposure to litigation – Government Code

            Section 54956.9 – two cases

K.        Adjournment

Certification of Posting

I hereby certify that on October 31, 2024 I posted a copy of the foregoing agenda in the outside display case at the District Office, 6767 East Main Street, Stockton, California, said time being at least 72 hours in advance of the meeting of the Board of Directors of the Stockton East Water District (Government Code Section 54954.2). 

Executed at Stockton, California on October 31, 2024.

                Signed by: Priya Ram 10/31/24

                Priya Ram, Director of Finance & Administration

                 Stockton East Water District

Any materials related to items on this agenda distributed to the Board of Directors of Stockton East Water District less than 72 hours before the public meeting are available for public inspection at the District’s office located at the following address: 6767 East Main Street, Stockton, CA 95215. Upon request, these materials may be available in an alternative format to persons with disabilities.

THE REGULAR MEETING OF THE BOARD OF DIRECTORS

OF STOCKTON EAST WATER DISTRICT WAS HELD AT THE DISTRICT OFFICE

6767 EAST MAIN STREET, STOCKTON, CA

ON TUESDAY, NOVEMBER 5, 2024, AT 12:30 P.M.

A.    PLEDGE OF ALLEGIANCE AND ROLL CALL

President Atkins called the regular meeting to order at 12:30 p.m., and Manager Hopkins led the Pledge of Allegiance.

Present at roll call at the District were Directors Atkins, McGurk, Nakaue, Panizza and Sanguinetti. Also present were Manager Hopkins, Assistant Manager Vega, Director of Finance & Administration Ram, District Engineer Evensen, Administrative Assistant Rodriguez and Legal Counsel Zolezzi. Directors Cortopassi and Watkins were absent.

B.     CONSENT CALENDAR (None)

C.    PUBLIC COMMENT (None)

D.    SCHEDULED PRESENTATIONS AND AGENDA ITEMS

1.      Minutes 10/29/24

Ø  Director McGurk proposed amendments to the Minutes.

A motion was moved and seconded to approve the October 29, 2024 Minutes, as amended

Roll Call:

Ayes:       Atkins, McGurk, Nakaue, Panizza, Sanguinetti

Nayes:      None

Abstain:   None

Absent:    Cortopassi, Watkins

2.      Warrants

a.       Fund 70 – Administration Fund

b.      Fund 71 – Water Supply Fund

c.       Fund 89 – Fish Screen Improvements Fund

d.      Fund 91 – Vehicle Fund

e.       Fund 94 – Municipal & Industrial Fund

f.        Payroll

g.      Summary

h.      Short Names/Acronym List

i.        SEWD Vehicles & Heavy Equipment

Directors Sanguinetti and Atkins inquired on expenses and staff provided clarification.

A motion was moved and seconded to approve the November 5, 2024, Warrants, as presented.

Roll Call:

Ayes:       Atkins, McGurk, Nakaue, Panizza, Sanguinetti

Nayes:      None

Abstain:   None

Absent:    Cortopassi, Watkins

3.      Stockton East Water District – Consider Approval of the Injury and Illness Prevention Plan (IIPP)

Manager Hopkins presented the Board with the Injury and Illness Prevention Plan (IIPP) policy. Manager Hopkins reported District staff regularly update the IIPP to incorporate changes in the appendices or to align with new regulations. The latest update primarily focused on revising job classifications, including the addition of the Safety and Compliance Analyst position and changing the title of "Director of Finance" to "Director of Finance and Administration." Furthermore, a significant update is outlined on page 44 of the Board packet, with a revised version included in the handout. This update introduces a new language for the phone policy, which has been approved by the Board of Directors.

Director Nakaue made the following correction to the handout. Line 4, replace “employees” with “employee”.

A motion was moved and seconded to approve the Injury and Illness Prevention Plan (IIPP), as amended.

Roll Call:

Ayes:       Atkins, McGurk, Nakaue, Panizza, Sanguinetti

Nayes:      None

Abstain:   None

Absent:    Cortopassi, Watkins

4.      Stockton East Water District – Consider Approval of Professional Services Agreement – Radio System Analysis and Proposed Budget Amendment Memo

Manager Hopkins presented a memo to the Board requesting approval of a Professional Services Agreement for a Radio System Analysis, along with a proposed budget amendment. Assistant Manager Vega reviewed the memo and provided responses to questions.

A motion was moved and seconded to authorize the budget amendment proposed in Table 2 and authorize the General Manager to execute a Professional Services Agreement with Applied Technology Group, Inc. in the amount of $51,289 plus a 10% contingency of $5,129, for a total of $56,418, and make all other necessary approvals, as presented.

Roll Call:

Ayes:       Atkins, McGurk, Nakaue, Panizza, Sanguinetti

Nayes:      None

Abstain:   None

Absent:    Cortopassi, Watkins

5.      Stockton East Water District – Consider Approving Reorganization and Reclassification of Staff Memo

Manager Hopkins presented a memo to the Board requesting approval for the reorganization and reclassification of staff and adoption of an updated organizational chart.

Director McGurk proposed a correction tothe organizational chart.

A motion was moved and seconded to approve reclassification of one Water Supply Supervisor position to one Maintenance Mechanic I position and adopt the updated organizational chart, as corrected.

Roll Call:

Ayes:       Atkins, McGurk, Nakaue, Panizza, Sanguinetti

Nayes:      None

Abstain:   None

Absent:    Cortopassi, Watkins

E.     COMMITTEE REPORTS

1.      Agriculture Operations Committee Meeting, 11/04/24

Director Sanguinetti, Director Atkins, Director Watkins, Manager Hopkins, Assistant Manager Vega, and Director of Finance and Administration Ram attended the Agriculture Operations Committee Meeting. Director Sanguinetti reported the committee discussed various projects planned for the next fiscal year and their associated costs. Director Atkins reported GEI gave a presentation to the committee, outlining the costs of the proposed projects, which were estimated to be around thirteen projects, depending on the chosen alternative.  Manager Hopkins reported the budget presentation began with GEI's overview of the recharge alternatives to be included in the 20-year Capital Improvement Program, which are included as several of the proposed projects for the upcoming fiscal year. GEI will update their draft Water Supply Master Plan and Capital Improvement Program, which will be presented to the full Board at a future meeting. Assistant Manager Vega reported that the committee suggested adding an excavator to the budget for the next fiscal year. Discussion followed.

F.     REPORT OF GENERAL MANAGER

1.      Water Supply Report as of 10/29/24

Manager Hopkins provided a handout of the Water Supply Report for information only that included storage, release, and production data collected from various sources as of midnight last night.

There is 174,859 AF in storage at New Hogan Reservoir. Current releases are set at 91 cfs. There is 1,795,876 AF in storage at New Melones Reservoir. Current releases are set at 461 cfs. The current release at Goodwin Dam to Stanislaus River is set at 550 cfs and release to all water users is set at 550 cfs. The District Water Treatment Plant (WTP) is currently processing 40 mgd. North Stockton is currently utilizing 8 mgd. South Stockton is currently using 9 mgd. Cal Water is currently utilizing 19 mgd. The City of Stockton WTP is currently processing 13 mgd.

Director McGurk inquired if the pulse flows have begun for Calaveras River. Manager Hopkins confirmed.

2.      Information Items: F-2a and F-2b

·                      

3.      Report on General Manager Activities          

a.       Stockton East Water District Activities Update

Manager Hopkins reported he and Director Watkins met with the Stanislaus County Board of Supervisors and some of the Stanislaus County water resources staff. The District presented its proposed Central Valley Project Contract Modification and requested a letter of support from the Stanislaus County Board of Supervisors.  

Manager Hopkins reported Director Atkins and himself met with four landowners to discuss the Clements Road Pipeline. The landowners were interested in providing a right of way to the District in exchange for access to surface water. There is a future meeting scheduled for November 21st.

Manager Hopkins reported the District recently conducted its annual infrared (IR) scan of the electrical equipment, and everything passed with excellent results.

4.      Stockton East Water District Engineering Update

District Engineer Evensen presented the Board with an Engineering update.  

District Engineer Evensen reported out on project and construction management which include the following; Water Supply Master Plan and CIP, water treatment plant master plan and CIP, grants including the SWEEP Block grants round 2, SCADA improvements, extraction well #2 electrical, aquifer storage recovery well 74-01, fencing and security access, highway 4 traveling water screen, Low Lift Pumping Station P-1 pump replacement and McGurk low water Crossing. District Engineer Evensen also reported on planning, design, permitting and grants which include the following; design of new filters and modifications to existing filters, George Watkins low water crossing, Eight Mile dam, Peters Pipeline control vault replacement, potter creek pump station, Mormon slough railroad bridge fish passage, raise actuators and replace butterfly valves for main control vaults and Bellota Weir modification project.

G.    DIRECTOR REPORTS

1.      Ag Venture Days, 10/29/24

Director Sanguinetti attended the Ag Venture Days. Director Sanguinetti reported there were around 300 volunteers at this eventand that he has taken part in this event for fifteen years.

2.      39th Annual San Joaquin Ag Hall of Fame, 10/29/24

Directors Sanguinetti and Watkins attended the 39th Annual San Joaquin Ag Hall of Fame. Director Sanguinetti reported that the event was a success and concluded on schedule.

3.      Stockton East Water District – Louie Mendez Retirement Luncheon, 11/01/24

Director Atkins, Director Sanguinetti and Director Watkins attended Louie Mendez Retirement Luncheon. Director Atkins reported Louie served the District for 25 years. He was presented with the Board-approved resolution and the Waterdrop Award. Director Atkins reported staff shared a speech reflecting their experiences with Louie during his time with the District.

4.      Stockton East Water District and the Stanislaus County Board of Supervisors Meeting, 11/04/24

Director Watkins and Manager Hopkins attended the Stockton East Water District and the Stanislaus County Board of Supervisors Meeting. Manager Hopkins reported he hopes the District receives a letter of support from the Stanislaus County Board of Supervisors.

H.    COMMUNICATIONS

1.      Tuolumne Utilities District New Melones Contract Letter, 10/22/24

Manager Hopkins reported the District received a letter from Tuolumne Utilities District requesting conformation be sent from Stockton East Water District (SEWD) and Central San Joaquin Water Conservation District (CSJWCD) to the Bureau of Reclamation stating the District will not protest the Water Supply Contract Application. Manager Hopkins reported the District replied, confirming it will not protest.

I.       AGENDA PLANNING/UPCOMING EVENTS 

1.      Municipal Operations Committee Meeting, 2:00 p.m., 11/06/24

2.      Greater Stockton Chamber of Commerce – Monthly Mixer – Networking Mixer at WorkNet, 5:00 p.m., 11/07/24

3.      District Holiday – Veteran’s Day, 11/11/24

J.      REPORT OF THE COUNSEL

1.      CONFERENCE WITH LEGAL COUNSEL – Real Property Negotiations Government Code 54956.8

2.      CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Potential exposure to litigation – Government Code Section 54956.9 – two cases

President Atkins adjourned the meeting to closed session at 1:45 p.m. The regular meeting reconvened at 2:50 p.m., with no reportable action.

K.    ADJOURNMENT

Vice President McGurk adjourned the meeting at 2:51 p.m.

Respectfully submitted,

Signed by: Justin M. Hopkins

Justin M. Hopkins
Secretary of the Board

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